Purchase Orders
Commitments and supply status
Mobile First purchasing
Order parts from the job, with the right approval
Raise a purchase order on the phone, from a work order or on its own. It needs approval from a named approver with authority for the amount, and goods are received line by line against the order, with delivery photos.
In the app
The Purchase Orders menu
Menu names as they appear in the MiracleTek app. On the home screen this module is the Purchasing tile: Purchase orders and receipts.
The purchase order is the request: it is raised, approved and received in one record. Suppliers are maintained and approved in Administration › Suppliers, and supplier quote files are attached to the order.
How it works
From the request to the delivery docket
- New Purchase OrderChoose an approved supplier and purpose, link a work order if there is one, then add items, quantities and prices in PO Line Entry.
- PO ReviewCheck the approval route and totals. A supplier quote is attached when the amount needs one.
- Manage PO ApprovalsA named approver with authority for the amount decides. The person who raised the order cannot approve it.
- Goods ReceiptReceive line by line against the approved order, with the delivery docket and photos. Over-receipts or damaged goods go on hold for someone else to decide.
Screens
What the requester, approver and receiver see
Every menu item, in the same order as the app menu. Full screens from the MiracleTek app, using sample data.
New Purchase Order
Raise a linked requirement
PO Line Entry
Items, quantities and prices
PO Review
Approval route and totals
Manage PO Approvals
Purchase-order decisions
Goods Receipt
Match to the approved PO
Approvals and controls
Approvals that match your delegations
- Never your own approvalApprovers are never the requester, and receipt holds are decided by someone other than the receiver.
- Authority by amountHigher-value orders need an approver with the authority for that amount.
- Approved suppliers onlyNew suppliers are approved separately before they can be used.
- Change with a reasonRevise and resubmit, cancel or close short, each with a reason and the right person. Every decision is recorded on the order.
Mobile First
For phones and tablets on iOS and Android
Orders are raised where the need is found, at the machine or in the store, and approved by the right person in the app.
Works Offline
No signal, no problem
Orders, receipts and delivery photos can be recorded without coverage. Records are held securely on the device until delivery is confirmed.
Offline • 3 saved on this device
Multiple Destinations
Designed for delivery where it is needed
MiracleTek is designed so a purchase order captured once can be configured for delivery to several destinations.
Purchase order
SupplierSupervisor or managerDocument managementERP
In the appOrders, approvals, receipts, supplier quote files and delivery photos are recorded in the app.
Delivery to your systemsOrders are designed to be sent to the supplier and delivered through the MiracleTek Gateway to your document management and ERP systems, configured for each customer.
Related solutions
See a purchase order raised and received on a phone
Request a demo. We will raise an order from a work order, approve it, and receive it line by line with a delivery photo.
Request a demo
Or email sales@miracletek.au
Include your company, sites and how you approve purchases today.